Special Event Coordinator

Job ID
Employment Type
Part-Time (20-29 hours)
US-IL-Orland Park
IMRF Eligibile
IMRF Eligible
Recreation Programs and Services

Opportunity at a Glance

The Village of Orland Park's Recreation Department is currently seeking a highly organized and outgoing individual to fill the Part-time Special Events Coordinator position.  This dynamic individual will be responsible for assisting in the planning and supervision of a variety of recreation special events and initiatives. 


Current special events are listed on www.orlandpark.org in the Special Events section. 

Key Responsibilities

This position will directly plan and oversee all facets of assigned special events.  This hands-on role includes assisting with event set-up, providing support during or running an event and assisting in the closure of the the event.  In addition, this role is responsible for researching and coordinating event entertainment, initiating booking contracts, maintaining booking files, coordinating promotional materials such as banners, postcards or print ads, scheduling and coordinating event location set-up and handling the research, proposal, purchase, pick-up and deliver of special event supplies. 


This position will also provide administrative support to the Recreation Division Manager and the Special Events Manager including, but not limited to, preparing event plans, recaps, budgets and coordinating local event solicitations/sponsorships.  This consist of regularly cold calling local businesses for sponsorships/prize donations and soliciting local businesses for event promotional locations.  The use of social media resources will be used to effectively promote events. 




Qualifications, Knowledge, Skills

A mininum of one to three years of previous special event planning experience is required.  An associate/bachelor degree is preferred.  Experience with recreational special event planning is highly preferred.  Stong interpersonal, verbal and written communication and organizational skills are a must.  Prior cold calling experience and ability to persuade is preferred.  MicroSoft Office proficiency with Outlook, Word and Excel is required.


The ideal candidate must be savy with the use of social media to effectively promote events including the use of Facebook, Twitter, Constant Contact and Instagram.  CPR/AED and First Aid certifications are required within 90 days of employment.  A valid driver's license is also required. 


Up to 29 hours per week.  Days and hours will vary to support assigned recreation special events.  Open flexibility including weekdays, evening and weekends is needed.












Compensation & Benefits

This position is IMRF (Illinois Municpal Retirement Fund) eligible.


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